A Roteam workspace is your community's command center. It's tied to a single Roblox group and gives you a private dashboard where you and your staff can manage rankings, applications, time-off, schedules, activity tracking, and more. One Roblox group = one workspace.
Step 1. Sign In and Go to "New Workspace"
After signing in, you'll be prompted to create a workspace if you don't have one yet, or you can navigate to New Workspace from your dashboard.
Roteam will automatically fetch all Roblox groups your account is a member of. Groups you own appear at the top of the list.
Note: Roteam only fetches groups your Roblox account is linked to. If you don't see your group, make sure you've connected your Roblox account in your profile settings first.
Step 2. Select Your Roblox Group
Pick the group you want to manage. For each group you'll see:
The group emblem/icon
The group name
Your rank within that group
Important: Each Roblox group can only be claimed by one workspace. If someone has already created a workspace for your group, you'll see a warning. If this happened without your authorization, contact Roteam support.
Step 3. Fill In Workspace Details
After selecting your group, you'll be asked to fill in:
Field | Details |
Workspace Name | Pre-filled from your Roblox group name — you can customize this |
Community Type | Choose from: Restaurant, Cafe, Bakery, Retail, Military, Hotel, Prison, or Other |
Description | Optional — a short description of your community |
The Community Type helps Roteam tailor features and defaults to your type of group. For example, a Military group may use ranks differently than a Restaurant.
Step 4. Select Roles to Track
Roteam fetches all roles from your Roblox group (excluding Guest, rank 0) and asks you to select which ones to track.
Tracked roles are the ranks whose members Roteam will sync and manage. You should generally track:
All staff ranks and above (e.g., Trainee, Staff, Supervisor, Manager, Director)
Any rank that will use Roteam features
You do not need to track customer/civilian roles unless you want them in your system.
Tip: You can always change which roles are tracked later in Settings → Tracked Roles.
Step 5. Review & Confirm
The final step shows you a summary:
Your selected group and workspace name
Which roles you're tracking
Estimated tracked member count — Roteam counts actual members across your selected roles in real time
Plan Recommendation: Based on your member count, Roteam will suggest a plan:
Members | Plan | Price |
Up to 500 | Free | $0/mo |
Up to 1,500 | Starter | $16/mo |
Up to 3,000 | Professional | $35/mo (+$0.50 per add. 1,000 tracked users) |
75,000+ | Enterprise | Contact sales |
Large communities: If your group has more than 5,000 tracked members, you'll be directed to reach out to [email protected] for a tailored setup.
Confirm your details and click Create Workspace.
After Setup
Once your workspace is live, Roteam will automatically sync your group members in the background. You'll start seeing your staff populate in the directory, leaderboards, and activity logs within a few minutes.
Reminder: For member sync to work, make sure your Roblox group's privacy setting "Who can see group members?" is set to Everyone. See How to Sync Your Roblox Group Members
Tips
One group, one workspace — you can't attach the same Roblox group to multiple workspaces
Your account is automatically set as the workspace Owner with full permissions
You can invite staff to your workspace once it's created — they'll get access based on their Roblox role and the permission groups you configure
Workspace name and description can be edited anytime in Settings → General